Reporting Absences

  • During Universal Remote Learning, all attendance events, including excuses, doctor notes, etc., are to be reported to the RHS attendance clerk Susan Arpin at ArpinS@fultonschools.org.  When possible, please keep teachers informed of any upcoming absences.

    It is the responsibility of the student and/or parent/guardian to provide a satisfactory written excuse to the attendance office within five (5) days of returning to school from an absence.  The excuse must state the reason for the absence, include a phone number where the parent can be reached, and be signed by the student's parent or guardian. Excuses will be kept on file at the school at least until the beginning of the next school year. Students who have missed ten (10) days of school or more in a school year will be required to provide additional written verification such as doctors' statements.

Attendance Policy During URL

Attendance Proceedure

  • Any student who has been absent from school shall present a written excuse before school begins to the attendance clerk within five (5) days of returning to school. Under no circumstances are attendance notes accepted after five (5) school days. The excuse must state the reason for the absence, include a telephone number where the parent can be reached, and be signed by the student’s parent or guardian. Students who have missed 10 days or more of school in a school year will be required to provide additional verification including doctors’ statements.

    Student/Athlete Attendance:

    Athletes must be present one half of day (12:05 p.m.) on the day of any event for eligibility to practice or play in games.

    Prearranged Absences  - During URL

    NOTE: A PREAPPROVED ABSENCE IS NOT NECESSARILY AN EXCUSED ABSENCE.

    Approved absences will be limited to six days for an entire school year. However, preapproved absences will not be granted during the final two weeks of the semester. The final decision for approving an absence rests with the principal.

    If it is known in advance that a student will be absent, a parent note should be submitted to the attendance office one week (5 school days) prior to the absence. Please include student name, grade, dates of absence, and reason for absence.  After the Request for Prearranged Absence has been reviewed by the principal, the parent/guardian will be notified by email.  If the request had been approved, please complete and email the approved form back to the attendance office.  This form must be returned to the attendance office prior to the absence.  

    PREAPPROVED ABSENCES ARE NOT GRANTED AFTER THE DATE OF THE ABSENCE.

    College Visitation - During URL

    11th and 12th graders (9th and 10th graders are not eligible) who are planning on attending college may take up to six college visitation days prior to May 1. No college visitation days will be granted during the final two weeks of the semester.

    A parent note must be emailed to the Attendance Office three days prior to the visit in order to receive a two-part college visit form.  The student must complete and return the College Visit Request form by email to the attendance office one day prior to the visit.  Once this completed form is received, the Confirmation of College Visit form will be emailed back.  The student must email the completed Confirmation of College Visit form to the atendance office within five days of returning to school.  Failure to complete proper paperwork, within the set time frame, will be result in an unexcused absence. 

    Siblings and friends will not receive an excused absence to attend a college visit.

    Extended Absences

    Student work may be requested by calling the student services secretary when a student is absent four or more consecutive days. The parent will be able to pick up the missed work at the end of the day following the request.

    Illness at School

    Students who do not attend class due to illness at school must report to the clinic immediately. Failure to do so constitutes a class cut.

    Checking Out

    To arrange a checkout, the student must take a written request, signed by the parent/guardian, to the attendance office before school. The request should include the reason for the checkout, parent/guardian signature, and a telephone number for parent verification. The request will be verified, and the attendance clerk will issue a checkout pass to the student. When it is time for the student to leave, the student will show the teacher the checkout pass. The student must check in and out through the attendance office (not the clinic). Students who are leaving from the clinic are reminded that they must stop by the attendance office to sign out. If a student is checking in or out for a doctor’s appointment, students must present a doctor’s excuse within 5 days of returning to school. Attendance notes WILL NOT be accepted after 5 days.

    Failure to check in and out through the attendance office may result in disciplinary action.

    Due to student safety concerns, a written note or a parent “walk-in” is the only accepted documentation for a student to check out of school. Early dismissals cannot be processed by telephone, email, or fax.

    A reminder that all adults asking to check a student out of school must have a valid, government issued, picture identification. Any adult checking a student out of school must be previously identified on the school’s Student Information System as an emergency contact.

    THERE ARE NO WALK-IN CHECK OUTS AFTER 3:00 P.M.

    Check-Out/Check-In Rules

    After the fifth check-in/check-out, from the attendance office or clinic, a doctor’s note will be needed for an excused absence to be considered. Exceptions for serious medical problems will be handled on an individual basis. Checkouts during final exams will be only be allowed between the exams with parent pickup. Once on campus, students may not leave without checking out through the attendance office. (If students are not in school for the full day and come on campus for any reason, they must check in and out of school.) Students arriving on campus after 8:20 a.m. are required to check in at the attendance window.

    Internship Program/ Work-Based Learning Dismissal

    Students on Internship/Work-Based learning programs must leave the campus upon dismissal from classes. Students who fail to abide by this rule will be given one warning. On the second offense, they may be assigned to a study period and will forfeit their early release.

    Tardy to School

    Students tardy to school must report to the attendance office before going to current class. Students may not enter the classroom without a pass from an administrator or attendance clerk. Tardies to school will follow the discipline cycle for tardies to class with the addition of loss of parking privileges if a student exceeds seven tardies to school per year. Excessive tardies are considered by the administration to be failure to follow instructions to arrive at school/class on time.

    Tardy to Class

    Students late to class are required to sign the teacher’s tardy book. The following disciplinary consequences will result for tardies to class and unexcused check-ins to school:

    • 1 to 3 tardies- Teacher warning/detention
    • 4 to 6 tardies- Public detention
    • 7 to 9 tardies- Friday School
    • 10 or more- I.S.S. Cumulative Tardies to All Classes
    • 11 or more tardies – I.S.S

    Truancy and Class Cuts

    Truancy, class cuts and leaving campus without permission are considered major violations.

    Field Trips/School Activities/Athletic Checkouts

    In order to participate in a field trip, school activity, or athletic event, students must have a record of regular school attendance. Students with excessive absences or tardies (i.e. 5 or more absences/5 or more tardies per semester or major discipline issues/violation) may lose the opportunity to participate.

Attendance Policy

  • Please note: The ongoing COVID-19 pandemic may result in changes to District and school attendance policies. This information will be communicated through official school and District websites and social media channels. The URL Attendance Policy is linked here.

    Absence is one of the major causes of poor work and failure in school. It is the position of the administration and faculty that every class meeting is important. Anything less than perfect attendance will have a detrimental impact on the grade and learning for the semester. Studies show that frequent absence is a predictor of future dropouts. A note signed by the parent or legal guardian explaining the nature of the absence is required within five days of the student returning. Missing 30 minutes or more of a class period constitutes an absence (except for first period, 20 minutes is considered an absence).

    The Fulton County Board of Education considers regular school attendance essential to successful school progress. Students must be present to take full advantage of available educational opportunities.

    The Board supports vigorous enforcement of Georgia's Compulsory School Attendance Law which makes school attendance the responsibility of the parent and the student. When possible, parents should avoid scheduling or arranging activities that require absences during the school day due to the detrimental impact on the student’s access to, and progress in, their educational program. Any child in the state of Georgia subject to compulsory attendance who during the school calendar year has more than five (5) days of unexcused absences is considered truant (Georgia State Board of Education Rule 160-5-1-.10). Board Policy JD, Student Discipline, outlines consequences for failure to comply with this law.

    The district also maintains a Student Attendance Protocol pursuant to O.C.G.A. 20-2-690.2 which contains detailed information regarding truancy procedures and referrals. A copy of this Protocol can be found on the district website.

    A. Late Arrivals/Early Checkouts

    To be considered in attendance for a school day, a student must be present for at least one-half of the school day, excluding the lunch period. Students leaving school before meeting this requirement will be considered absent for a school day.

    A parent or guardian may be required to bring appropriate documentation for early checkout at the time the student is released from school or late arrival at the time the student arrives at school.

    A student is tardy when he/she arrives to school after the beginning of the official school day or is not in the assigned class at the official beginning of the class period.

    At Roswell High School, students who are tardy for 30 minutes or more are considered absent. Students who are 20 minutes late or more to the first period of the school day will be considered absent.

    A student tardy may be classified as excused or unexcused based on the circumstances defined in this policy. Principals may develop additional guidelines concerning tardies in their buildings. Fifteen (15) unexcused tardies result in a referral to the school social worker.

    B. Excused Absences

    In accordance with State Board of Education Rule 160-5-1-.10, a student's absence from school or class will be considered excused when it is due to any of the following circumstances.

    1. Personal illness of the student.
    2. Attendance at school would be detrimental to the health of the student or others.
    3. A serious illness or death in the student's immediate family necessitating absence from school.
    4. Compliance with a court order or an order issued by a governmental agency, including an order for a pre-induction physical examination for service in the armed forces, mandating absence from school.
    5. Observance of religious holidays, necessitating absence from school.
    6. Conditions rendering attendance impossible or hazardous to the student's health or safety.
    7. An absence not to exceed one-half day for registering to vote. Students may register to vote at their high school.
    8. Up to six (6) school days per year to visit with a parent or guardian who is on leave from, or is being deployed to, military service.

    Additionally, the District allows excused absences for the following:

          1. Absences not exceeding a cumulative total of six (6) days per school year for the following reasons, but only if the absence has been pre-approved by the principal or designee:

    1. scholarship interviews/college visitations,
    2. travel opportunity with educational benefits,
    3. graduation or wedding of an immediate family member,
    4. specialized, supplemental or extracurricular experience,
    5. other circumstances that are mutually agreeable to the parent and principal,

         2. Individual or groups of students may be absent from a segment or period of the instructional day for school-sponsored, non-instructional activities as defined in Policy IED – Uninterrupted Instructional Time. The principal shall ensure that an accurate record of all such absences is maintained.

         3. School days missed as a result of an assigned out-of-school suspension /expulsion of 20 days or less.

         4. Additional absences due to medical appointments may be excused by the principal or designee. These absences must be approved by the principal or designee in advance of the absence occurring. The parent/guardian must provide appropriate documentation as outlined in this policy. The final decision to excuse such an absence rests with the principal.

         5. Students participating in dual enrollment should not be counted as absent.

    It is the responsibility of the student and/or parent/guardian to present a satisfactory written excuse to the principal or designee(s) within five (5) days of returning to school from an absence in order for the absence(s) to be recorded as excused. The excuse must state the reason for the absence and be signed by the student's parent or guardian. Excuses will be kept on file at the school at least until the beginning of the next school year. Students who have missed ten (10) days of school or more in a school year will be required to provide additional written verification such as doctors' statements.

    Students and parents are encouraged to download the Infinite Campus app to track attendance information in real-time.

    C. Absences Recorded as Present

         1. Students serving as pages in the Georgia General Assembly shall be recorded as present.

         2. Foster care students are students who are in a foster home or otherwise in the foster care system. A foster care student who attends court proceedings relating to the student’s foster care should be recorded as present by the school and should not be counted as absent for any day or portion of day.

    D. Unexcused Absences

    A student's absence from school or class for any reason other than those listed above will be considered an unexcused absence. [Unexcused absences may result in disciplinary action. Please see Operating Guideline JD – Student Code of Conduct, Attendance Section and Rule 12: Unexcused Absences for additional information.

    E. Make-up Work

    1. Principals should ensure procedures are in place for the timely provision of make-up work.
    2. Make-up work may be requested before, during or after the student's absence. However, availability of make-up work prior to an absence will be provided at the discretion of the teacher.
    3. Textbooks and other instructional materials may be requested for the student's use during the period of absence and must be returned promptly when the student returns to school.
    4. Upon returning to school following an absence, it is a student’s or parent/guardian’s responsibility to contact the teacher or teachers to request make-up work. The contact should be made on the day the student returns to school unless the teacher allows a longer time.
    5. School days missed as a result of an assigned out-of-school suspension/expulsion of 20 days or less are considered excused absences (see circumstance 3 under “Excused Absences” above). Therefore, students who are assigned a suspension/expulsion for twenty (20) school days or less who are not participating in the alternative education program are permitted to make up their work pursuant to the provisions of this policy.
    6. Make-up work must be completed by the student within the time specified by the teacher. Work missed during the last week of the semester must be made up by the tenth school day of the next semester.
    7. Grades for make-up work will be earned per the following:
    1.      Elementary students will receive the actual grade earned on any make-up work submitted on time, regardless of whether the absence is excused or unexcused.
    2.      Final course grades of middle and high school students shall not be penalized because of absences if the following conditions are met (1) the absence is for one of the reasons listed as excused previously; (2) a written excuse has been submitted in accordance with this Board policy; and (3) the make-up work has been completed satisfactorily within the time specified by the teacher.

    F. Parent Notification/Involvement

    It is the responsibility of the classroom teacher to take attendance and notify the school administration of absences. Local school administrators shall establish effective means of communicating with parent(s)/guardian(s) about students regarding individual student attendance. 

    Each school is required to notify the parent, guardian or other person who has control or charge of the student when such student has five (5) unexcused absences. The notice shall outline the penalty and 11 consequences of such absences and that each subsequent absence shall constitute a separate offense. After two (2) reasonable attempts to notify the parent, guardian or other person who has charge of the student the school shall send a written notice via first class mail.

    If a student has ten (10) or more school days of unexcused absences in the current academic year or ten (10) or more unexcused absences in the previous academic year, his or her opportunity to receive or retain a driver’s license will be impacted pursuant to O.C.G.A. 40-5-22.

    The school principal or the principal’s designee shall use his or her best efforts including first class mail to notify a student age 14 or older when the student has only three (3) absences remaining before violating the state’s attendance requirements pursuant to O.C.G.A. 40-5-22 regarding the denial of a driver’s permit and licenses.

    G. Recognition and Incentive Programs/ Attendance Awards

    Each school may develop programs to encourage regular school attendance.