Transcripts and College Applications: Important Reminders

  • Important Reminders:

    All transcripts for college applications require ten (10) school days to process, which includes needed forms and letters. The counseling department does not process transcripts, forms, and recommendation letters on weekends, after school hours, or on school holidays. Please keep this in mind when planning applications and making requests ahead of time to ensure your deadlines are met.

    All transcript requests for current students must be placed in Naviance. Seniors must ensure the following items are completed in Naviance when applying to a college.

    • Indicate in Naviance how you are applying to the college - Common App or directly to the college.
    • If using Common App - it is important that the application deadline is correct in Naviance.
    • Complete the Senior Information Survey located under 'Important Tasks' in Naviance so that transcripts can be processed and letters of recommendations can be sent from the counselors.
    • Complete the FERPA Waiver section in Common App so teachers and counselors can send your documents to colleges.
    • Add colleges to 'Applying List' before requesting an initial transcript.
    • Always ask a teacher before putting their name as a recommender. If a college requires teacher letters, they will ask for one to three, maximum. Please do not request a letter from more than three teachers for one college application.

    Seniors and parents/guardians are encouraged to view the resources on how to request transcripts, add colleges in Naviance, and request letters of recommendation from teachers on the Senior Naviance Help page.

Transcript Request Choice Declaration (Weighted or Unweighted)

  • NEW POLICY: Fulton County Schools continues to explore more ways to provide our parents and students with additional choices and options whenever possible. Based on input and feedback the district received from parents last school year, our students now have the choice to send their unweighted transcripts or weighted transcripts to colleges, universities, and scholarship opportunities. Within the college application process, some universities and colleges apply different treatments to weighted and unweighted grades/GPAs. With the district’s goal to provide students a choice, schools will be required to have students select whether they want to have their weighted or unweighted transcripts sent to colleges.

    Please download, print, and complete the form at the link below and return the physical copy to the Counseling Office by 4:00 pm, September 27, 2021. We will only honor the hard copy of the form and will not accept electronic (scanned or saved) copies via email. Transcripts will not be released until this form is on file for the student for each college /scholarship the student has sent in an application requiring a transcript. 

    Important Notes:

    • In addition to this choice process, students must complete all required steps in Naviance for transcripts to be sent to colleges.
    • Weighted Transcript means the transcript includes the student's cumulative GPA and final course grades with the seven (7) points/weights for Honors, Dual Enrollment, International Baccalaureate, and Advanced Placement. (Historically what we have sent to all colleges)
    • Unweighted Transcript means the transcript includes the student's cumulative GPA and final course grades without the seven (7) honors points/weights. (New choice)
    • Common Application: Students who use Common Application to apply to colleges should know that your choice of a weighted or unweighted transcript is the type of transcript that will be sent to all colleges through the Common Application.
    • University of Georgia Disclaimer: Students and parents should ensure they understand UGA's process for recalculating GPAs - Admissions First Year Criteria (uga.edu). Currently, UGA accepts both weighted and unweighted transcripts. Please contact UGA Admissions for details. 

    * Cambridge High School Counseling Department cannot comment or advise on different colleges' policies on weighted versus unweighted transcripts. Please contact each college with any questions you may have.

    See Transcript Request Choice Declaration Form below

     

     

     

Download and Print Form

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  • How to Request/Get a copy of the Transcript

     

    Seniors

    • NEW POLICY: All senior parents/guardians needs to fill out The Transcript Request Choice Declaration Form to state which transcript they would like to be sent out to colleges and scholarships- weighted and/or unweighted. Transcripts will not be sent out until the completed form is handed to the Counseling Office. Deadline to submit the paper copy of the form to the Counseling Office is 9/27/2021 4:00 pm. 
      • Transcript Request Choice Form is above
    • Request all official transcripts through Naviance. Directions are accessed by clicking here.
      • Unofficial transcripts can be accessed through the Infinite Campus portal (under Documents).

     

    Grades 9th to 11th

    • Unofficial copy of the transcript is available under Documents in the Infinite Campus Student or Parent Portal. If you require an official copy, please contact the Counseling Office by emailing Ms. Wilson at wilsonrm1@fultonschools.org

     

    • NCAA- current students please use www.gafutures.org to request a transcript to be sent to NCAA Clearing House.

    • Dual Enrollment- if you are applying to a dual enrollment college and need a transcript to be sent to a college then please log into www.gafutures.org and request the transcript by clicking the college needing the transcript. Email Ms. Wilson if you need help at wilsonrm1@fultonschools.org

      Please see Ms. Renee Wilson in the Counseling Office if you have any questions about requesting a transcript at wilsonrm1@fultonschools.org

     

    Graduates-

     

Requesting a Transcript

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