December 12, 2007

A periodic informational email from the Fulton County Schools SAP Management Team

This e-newsletter is sent each week during SAP implementation to keep SAP users aware of special dates, trainings and other important need-to-know news. Consider this your “One Stop Shop” for SAP news!

First full month of SAP use goes smoothly

The full first month of using SAP has come to a close. As with any new implementation, there were issues to resolve but Fulton County Schools can be proud that it accomplished its first month more smoothly than similar organizations that have transitioned to SAP. This is largely due to Fulton’s teamwork and commitment to problem-solving. Good job, everybody!

List of employees identified for SAP access removal

As mentioned in last week’s “Follow Me to SAP” newsletter, the SAP management team is reviewing who has access to SAP and – just as importantly – who should not. This relates to those trained on the Finance and Logistics components of SAP, not Human Capital Management (HCM).

The team developed a list of employees who have not received the required training and passed the assessments, yet have gained access to the system. These employees will have their SAP access removed until they complete the necessary requirements.

Also identified were some employees who have received the required training/assessments but have yet to use the SAP system. It is possible that these employees do not presently use SAP and therefore do not need user access. The school system pays for a select number of SAP user licenses, so it’s important that those be given to employees who truly need and use the system.

No actions have taken place to remove any of these individuals; however, the SAP management team is contacting them or their principals/supervisors to further discuss the situation.

Additional training opportunities occurring in January

The Fulton County Schools SAP training team understands that when employees move into new positions or have changes in responsibility, they will need SAP training to support their jobs.

Right now all training resources are devoted to Human Capital Management, but in January there will be additional resources available for FICO, Logistics, and any follow-up HCM training. Details will be shared in future “Follow Me to SAP” newsletters.

Time Management resources available

Those attending the recent HCM Time Management trainings have additional resources to help them prepare for the go-live in January.  

· A time entry and time approval practice training lab will be held this Friday, December 14, from 9 a.m. – 5 p.m., at both the PLC North lab and the PLC South lab. For information regarding the south lab, email James Stewart, and for the north lab, email Angela Sokol.

· Click here for a quick reference guide regarding SAP time entry transaction codes.

SAP Workflow is coming

When you return from the winter break, SAP Workflow will be up and running. This feature of SAP allows you to easily track information such as the release and approval of requisitions through the system. Stay tuned for more information.

Quick Tip for the Week

Remember to save these weekly “Follow Me to SAP” emails, perhaps to a folder on your computer. They contain training information or tips that may be a handy reference as you continue using SAP.

For more information about SAP

Support questions:   SAPhelpdesk@fultonschools.org or FCS Help Desk at 404-669-4956

General questions:   SAPinfo@fultonschools.org

        SAP web site:   www.fultonschools.org/fcssap