March 17, 2016

Board Briefs is an unofficial summary of school board actions. Board discussion and agenda items are posted on the BoardDocs website, and the video and audio files of the meeting can be accessed by going to the Board Meetings Videostreaming website .


All members were present for the board meeting held at Asa G. Hilliard Elementary School.



The board took action on the following agenda items. Those indicated as first read, second read, tabled, etc., are still under discussion by the school board with action planned at a later meeting.

ActionMinutes of the February 2016 Board Meetings
ActionAlpharetta and Centennial High School Request for Candidacy-International Baccalaureate Diploma
ActionCourse Proposals-Music Technology
First ReadTextbook Proposals
ActionBoard Policy IHE-Promotion and Retention
ActionBoard Policy IHF (9) – Graduation Requirements
ActionBoard Policy JGFA – Restraint of Students
First ReadBoard Policy DI-Student Activity Funds
ActionRequest Board Approval to Negotiate Utility easements for Esther Jackson ES and Riverwood HS
ActionPhase 2 GMP Approval for the Gullatt ES Replacement Project
ActionRFQ 413-14, Engineering Services
ActionRequest Board Authorization to approve a resolution to modify FY15 application for Capital Outlay Funds for Taylor Road MS
ActionRequest Board Approval to Increase Contingency for McNair Middle School Replacement Project
ActionRequest Board Approval to Increase Budget for High School Media Centers Improvement Project
ActionContracting Report for March 2016 for Items Between $100,00 and $1,000,000
ActionSole Source 713-16, Advanced Placement Testing
ActionRFP No. 115-15, Mobile Learning Devices and Support Services
ActionRFP 158-14, Interactive Projector Hardware and Installation
ActionRFP 106-14, Digital Repository System
ActionRFP No. 120-12, Modular Classrooms
ActionRFP 113-13, Alternative Education Program Expansion
ActionFinancial Update
ActionMonthly Capital Programs Report
ActionSuperintendent Benefit Plan
ActionRFP 416-15, Randolph ES Renovation Project
ActionBoard Policy IHCD-Joint Enrollment/Postsecondary
ActionIFB 145-16 Musical Instruments and Accessories
ActionMarch 2016 Proposed Budget Adjustments
ActionBanking Resolutions
ActionFY2015 Comprehensive Annual Financial Report/Annual Audit Pension Trust Fund
First ReadPreviously 5.05 Pre-K Program


After meeting in executive session, the board approved land, legal and/or personnel items, including changes on the personnel report.


LaToya Gray, from AP at Cambridge HS, to Principal at Summit Hill ES

Christine Lemerond, from AP at Wilson Creek ES, to Principal at Shakerag ES

Cristina Mallon, from Teacher at Cambridge HS, to AP at Milton HS

Coretta Stewart, from AP at Stonewall Tell ES, to Principal Alpharetta ES



Donald Fennoy, Senior Area Superintendent, South Learning Community (eff. 05/31/2016)

Sherri Davis, Director of Project Management (eff. 04/22/2016)



Field Trip Reports for March 2016

Employee Travel Report for March 2016

Contracting Report for March 2016 for Items Between $25,000 and $99,999.99

Change Order Report for Errors, Omissions and Unforeseen Conditions

Special Revenue Fund/Grant Budget Adjustments

Site Application Approval Made by Georgia High School for Accelerated Learning (GHSAL)

Board Policy Review Schedule

Board Policy DG-Depository of Funds

Board Policy DIA-Accounting System

Board Policy DIBA-Fund Balance

Board Policy DID-Audits

Board Policy DJD-Travel Expense Reimbursement

Board Policy DN-Surplus Funds

Board Policy EGAE-Tax Sheltered Investment

FY2017 Revenue Projections